Administrative Services Clerk

San Francisco Ethics Commission. Public Service that builds public trust. Join our team.

25 Van Ness Ave, San Francisco, CA 94102, USA
Full-time
Fill Type: Temporary Exempt
Work Hours: Regular
Job Code and Title: 1406-Senior Clerk

About the Commission

The Ethics Commission welcomes applications from individuals who have a strong desire to contribute as part of a diverse team to serve the public and help build the public’s trust in government.

Created directly by San Francisco voters in 1993, our job as a City agency is to independently and impartially propose, administer, and enforce laws that govern local campaign financing, public financing of candidate campaigns, governmental ethics, lobbyist registration and reporting, and public disclosure reporting by permit consultants, campaign consultants, and major developers. Highlights of recent Commission activities and information about core priorities guiding our work in the year ahead can be found in the Annual Report of the Ethics Commission for 2021.

Our mission is to practice and promote the highest standards of integrity in government. We achieve that by delivering impactful programs that promote fair, transparent, and accountable governmental decision making for the benefit of all San Franciscans. With public service a public trust, our aim is to ensure that San Franciscans can have confidence that the operations of the City and County and decisions made by its officials and employees are fair, just, and made without any regard to private or personal gain.

If you share a commitment to clean and accountable government, enjoy working on challenging issues of critical importance, thrive in a dynamic work environment, and are willing to forego all local political activity while serving on the staff of the Ethics Commission, we invite you to apply to join our team.

The Commission is committed to recruiting, hiring, and retaining a diverse, collaborative, and high performing staff of individuals whose individual experiences, knowledge, and talents collectively drive achievement of the Commission’s unique mission in San Francisco city government. We honor and value diversity, inclusion, and engagement, and are committed to promoting racial equity and to creating and sustaining a work environment that reflects and engages the diversity of our communities. Applicants who contribute to this diversity are strongly encouraged to apply. The Commission provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, gender, gender identity or expression, national origin, age, disability, genetics, or any other protected category.

About the Team

This position is key to the effectiveness of the Commission’s Engagement & Compliance Division, which serves as the primary point of contact for the public and the regulated community by providing public disclosure and filing assistance, compliance guidance, and training and education for the full range of programs administered by the Ethics Commission. This position reports to the Engagement and Compliance Manager. In an era that has challenged the public’s faith in government, the transparency and compliance assistance work of the Engagement & Compliance Division plays a vital role in supporting the Commission’s core mission to help build trust in governmental institutions.

Job Description

About the Position

Under general supervision, the Administrative Services Clerk will handle on-site front office administrative duties on all working days. Ideal candidates must be highly self-motivated, have a strong work ethic, and demonstrate a high level of integrity. This position requires effective interpersonal skills and the demonstrated ability to learn new subject matters in a short period of time.

Important and Essential Job Duties:

  • Ensure that the Commission’s physical office is opened at 8AM for the public and closed at 5PM on Commission’s working days.
  • Greet and assist members of the public and filers with accessing Commission’s documents, disclosures, and public datasets on the department’s website.
  • Monitor, direct, and respond timely to emails, phone calls, and in-person requests for information and assistance.
  • Intake and review of forms filed on paper and through electronic submission.
  • Retrieve and archive documents, records, and correspondence in accordance with established procedures including for public records requests.
  • Prepare and assemble Commission meeting packet materials for the public, and provide Commission meeting related support as needed including posting meeting materials at designated locations in City offices.
  • Track in-person visitors and the purpose for their visit.
  • Operate office equipment, including time-stamp machine, copiers, scanning equipment, and computer terminals.
  • Perform office administrative tasks, including data entry, mail processing, maintain and order office supplies, handle office maintenance requests, bank deposits, and revenue reconciliation.
  • Assist the team with coordination and facilitation of online meetings and trainings.
  • Maintain a strong understanding of e-filing systems, business processes, and departmental policies to provide accurate, timely, and complete information to individuals seeking assistance.
  • Maintain confidentiality of sensitive and confidential information obtained through the course of completing assignments while working comfortably in an open government environment.
  • Establish and maintain effective working relationships with staff, senior management, representatives of other departments/agencies, officials, contractors, and the public to achieve organizational goals, including initiating and maintaining effective communication with department management regarding status and progress of work and to timely identify, analyze, and resolve program-related issues.
  • Assist with implementing COVID-19 prevention protocols onsite as needed.
  • Assist in adapting and implementing changes to administrative processes where necessary to promote efficiency and effectiveness of agency’s work as City’s re-opening policies evolve over time.
  • Perform other related duties as assigned, including periodic participation in Commission meetings.
  • Abstain from local political activities and comply with outside employment restrictions.

Knowledge, Skills and Abilities

Essential knowledge, skills, and abilities of the position include but are not limited to the following:

  • Strong computer skills, including proficiency with Microsoft Office suite including Excel.
  • Ability to apply critical thinking and problem-solving techniques.
  • Attention to detail and ability to gather and analyze information accurately under deadlines.
  • Strong interpersonal skills.
  • Ability to understand and apply human relations principles, including demonstrating respect, attentiveness, and patience.
  • Ability to work comfortably within an open government environment while also maintaining confidentiality of sensitive and confidential information.
  • Ability to exercise tact, work objectively in a politically sensitive environment, and be willing to forego all local political activity.
  • Ability to establish and maintain effective working relationships that foster engagement and creative problem-solving as a member of a diverse staff team.
  • Ability to exhibit professionalism, sound independent judgment, and the highest standards of integrity in carrying out duties.

Qualifications

MINIMUM QUALIFICATIONS:

1.  One (1) year (equivalent to 2000 hours) of verifiable clerical experience including preparing and maintaining a variety of records and/or documents, filing, use of office equipment, public contact and processing of incoming and outgoing mail: OR

2.  Six (6) months (equivalent to 1000 hours) of verifiable clerical experience as described in #1 and completion of a clerical training program (240 hours); OR

3.  Six (6) months (equivalent to 1000 hours) of verifiable clerical experience as described in #1 and 15 semester units (or equivalent quarter units) of coursework from an accredited college or university.

Applicants must meet the minimum qualification requirement by the final filing date unless otherwise noted.

Additional Information

Appointment Type
Temporary exempt, full-time appointment is not to exceed six (6) months or 1040 hours. Exempt employees are considered “at will” and serve at the discretion of the appointing officer.

Duration of Work
The position has an estimated start date of December 6, 2021 and an estimated end date of June 3, 2022.

Work Hours
Work hours are generally 8:00 a.m. to 5:00 p.m., Monday through Friday. Work location is the office of Ethics Commission at 25 Van Ness Ave., Suite 220

CONDITION OF EMPLOYMENT:  All City and County of San Francisco employees are required to be vaccinated against COVID-19 as a condition of employment.  For details on how it is applicable to your employment, please click here.

All your information will be kept confidential according to EEO guidelines.

The City and County of San Francisco encourages women, minorities and persons with disabilities to apply. Applicants will be considered regardless of their sex, race, age, religion, color, national origin, ancestry, physical disability, mental disability, medical condition (associated with cancer, a history of cancer, or genetic characteristics), HIV/AIDS status, genetic information, marital status, sexual orientation, gender, gender identity, gender expression, military and veteran status, or other protected category under the law.

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