Ethics Commission
City and County of San Francisco

Notification of Contract Approval – City Officers

Each City elective officer who approves a contract that has a value of $50,000 or more in a fiscal year must file the SFEC Form 126 with the Ethics Commission within five business days of approval. This filing requirement applies if the contract is approved by:

  • the City elective officer,
  • any board on which the City elective officer serves, or
  • the board of any state agency on which an appointee of the City elective officer serves.

As per San Francisco Campaign and Governmental Conduct Code section 1.126, for a period of six months after the contract is approved neither the City elective officer nor any political committee that he or she controls may solicit or accept a campaign contribution from the following persons or entities: the party whose contract was approved; the party’s board of directors; the party’s chairperson, chief executive officer, chief financial officer, or chief operating officer; any person with an ownership interest of more than 20 percent in the party; any subcontractor listed in the bid or contract; or any political committee sponsored or controlled by the contracting party. Nor may any of these persons make a campaign contribution to the City elective officer, a candidate for the office held by such officer, or a political committee controlled by such officer or candidate.

Who Must File

The City elective officer who approved the contract, whose board approved the contract, or who has an appointee on the board of a state agency that approved the contract, is generally responsible for filing the SFEC Form 126.

However, the City elective officer is not required to file the form if the clerk or secretary of the board on which the officer or appointee serves has filed the form on behalf of the board.

Who is a City elective officer?

A City Elective Officer is any of the following: Mayor, member of the Board of Supervisors, City Attorney, District Attorney, Treasurer, Sheriff, Assessor, Public Defender, member of the Board of Education of the San Francisco Unified School District, or member of the Governing Board of the San Francisco Community College District.

What is a “board of a state agency” that is covered by this filing requirement?

For the purposes of this report, the board of a state agency on which an appointee of a City elective officer serves is limited to the following agencies: Health Authority, Housing Authority Commission, Industrial Development Authority Board, Parking Authority, Relocation Appeals Board, and Local Workforce Investment Board.

Reporting

When to file the Notification of Contract Approval SFEC Form 126?

The Notification of Contract Approval SFEC Form 126 is required to be filed if a contract has a total anticipated or actual value of $50,000 or more, or a combination or series of such contracts, amendments or modifications approved by the same City elective officer or board has a value of $50,000 or more in a fiscal year.

How to file SFEC Form 126?

SFEC Form 126 must be filed electronically through the City and County of San Francisco’s DocuSign system by starting the form using the section below. The DocuSign filing process involves two key steps – completing the form and signing the form – which may involve two participants. The form allows a City staff member to initiate and complete the form electronically, and route it to an elected officer or board secretary or clerk for his/her signature. The person completing the form may need to obtain information about the contract from multiple internal and external parties, including the elected official/clerk of the board and support staff, contracting department, and contractor.

After the form is completed and submitted in the first step, an email will be automatically sent to the signer with instructions for his/her signature. The signer can then electronically sign the form in DocuSign by following the instructions in the email. An elected officer or board secretary or clerk may complete and sign the form without the assistance of a staff member by entering his/her information in the fields below as the person completing and signing the form.

File SFEC Form 126 – Notification of Contract Approval Form

1. Name and Email Address of Person Completing SFEC Form 126

Enter the name and email address of the person initiating the form. The form can be initiated by an elected official or board secretary or clerk or authorized staff member.

Name

Email address

2. Name and Email Address of Person Signing SFEC Form 126

Enter the name and email address of the City elective officer or board secretary or clerk required to sign the completed form.

Name

Email address

After the form is submitted electronically in DocuSign by the person completing the form, an email will be automatically sent to the signer with instructions for his/her signature. The signer can electronically sign the form in DocuSign by following the instructions in the email. Please note that the form will not be considered submitted with the Ethics Commission without the required signature(s).

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