Ethics Commission
City and County of San Francisco

Notification of Contract Approval – City Officers

Each City elective officer who approves a contract that has a value of $50,000 or more in a fiscal year must file the SFEC Form 126 with the Ethics Commission within five business days of approval. This filing requirement applies if the contract is approved by:

  • the City elective officer,
  • any board on which the City elective officer serves, or
  • the board of any state agency on which an appointee of the City elective officer serves.

As per San Francisco Campaign and Governmental Conduct Code section 1.126, for a period of six months after the contract is approved neither the City elective officer nor any political committee that he or she controls may solicit or accept a campaign contribution from the following persons or entities: the party whose contract was approved; the party’s board of directors; the party’s chairperson, chief executive officer, chief financial officer, or chief operating officer; any person with an ownership interest of more than 20 percent in the party; any subcontractor listed in the bid or contract; or any political committee sponsored or controlled by the contracting party. Nor may any of these persons make a campaign contribution to the City elective officer, a candidate for the office held by such officer, or a political committee controlled by such officer or candidate.

Who Must File

The City elective officer who approved the contract, whose board approved the contract, or who has an appointee on the board of a state agency that approved the contract, is generally responsible for filing the SFEC Form 126.

However, the City elective officer is not required to file the form if the clerk or secretary of the board on which the officer or appointee serves has filed the form on behalf of the board.

Who is a City elective officer?

A City Elective Officer is any of the following: Mayor, member of the Board of Supervisors, City Attorney, District Attorney, Treasurer, Sheriff, Assessor, Public Defender, member of the Board of Education of the San Francisco Unified School District, or member of the Governing Board of the San Francisco Community College District.

What is a “board of a state agency” that is covered by this filing requirement?

For the purposes of this report, the board of a state agency on which an appointee of a City elective officer serves is limited to the following agencies: Health Authority, Housing Authority Commission, Industrial Development Authority Board, Parking Authority, Relocation Appeals Board, and Local Workforce Investment Board.

Reporting

What is SFEC Form 126?

Insert – Contract notification form, which is submitted electronically through DocuSign by the offices of City elective officers.

When must SFEC Form 126 be filed?

SFEC Form 126 is required to be filed if the contract has a total anticipated or actual value of $50,000 or more, or a combination or series of such contracts, amendments or modifications approved by the same City elective officer or board has a value of $50,000 or more in a fiscal year.

Form

File SFEC Form 126 – Notification of Contract Approval Form

City staff that file SFEC Form 126 may need to obtain information about a City contract from multiple internal or external parties, including, but not limited to, the elected official/clerk of the board and support staff, contracting department, and contractor. This form allows the filer to request information of two other parties with information needed to complete the form, send the document to a person to review the entries (this person may be the same person as the filer), and route the final document to the elected officer or board secretary or clerk for signature. Adding other parties to the form is not required. Only the person completing the form and the signature of the elected official or board secretary or clerk are required. This form will be routed to each party in the order presented below.

1. Name and Email Address of Person Completing Form 126 [Required]

A name and email address is required to verify the identity of the elected official or board secretary or clerk or authorized support staff completing the form. Note that this person will not be able to complete the signature verification portion of the form unless this person is also entered in the elected official or board secretary or clerk section in step 5.

Name

Email address

Optional Individuals Assisting with Completion of the Form

2. Name and Email Address of First Assistant [Optional]

A name and email address is required to verify the identity and route the form to the individual named below that will be assisting with completion of the form. The form will route to this individual after the filer has completed work on the form.

Name

Email address

3. Name and Email Address of Second Assistant [Optional]

A name and email address is required to verify the identity and route the form to the individual named below that will be assisting with completion of the form. The form will route to this individual after the first assistant has completed work on the form.

Name

Email address

4. Name and Email Address of Person Reviewing the Document [Optional]

A name and email address is required to verify the identity and route the form to the individual named below that will be reviewing the entries of the filer and the assistants. This person may be the same as the filer. The form will route to this individual after the filer or first or second assistant has completed work on the form.

Name

Email address

5. Name and Email Address of City Elective Officer or Board Secretary or Clerk [Required]

A name and email address is required to verify the identity of the elected official or board secretary or clerk that will sign the completed form. A request for signature will route to this person after the filer and any optional assistants and reviewers have completed work on the form.

Name

Email address

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