To fulfill their departmental filing officer duties for the financial disclosure (Form 700) requirements of the positions identified in Campaign and Governmental Conduct Code Sec. 3.1-100 to 3.1-510, department heads may delegate those tasks to a department staff person. The sections below provide step-by-step instructions regarding filing officer duties.
Filing Officer Duties: Annual
2021 Annual Form 700 due and Ethics and Sunshine Training Declaration Form due Thursday, April 1 2021. Learn More.
1. Update your department contact information
- Review the List of Filing Officers and Department Heads currently on file with the Ethics Commission.
- To update your department’s details submit the Department Contact Change Form to the Ethics Commission from your City email account.
2. Know Who Files
- Review your department’s Conflict of Interest Code (click on the section for your department) to identify the positions that are required by law to file SEI Form 700s and their respective disclosure categories.
- Note that per San Francisco Campaign and Governmental Conduct Code Section 3.1-102.5(c), members of City boards or commissions who fail to file Form 700 and/or the Ethics and Sunshine Ordinance Training declaration form by the applicable filing deadline will be disqualified from participating in or voting on matters listed on their boards’ and commissions’ meeting agendas until the filing requirements are met.
3. Distribute Information to Elected Officials, Board Members, Commissioners and Department Heads (by Monday, March 15 2021)
- NetFile electronic FPPC Form 700 filings due by Thursday, April 1 2021.
- Ethics and Sunshine Ordinance online training and declaration e-filing due Thursday, April 1 2021.
The Ethics and Sunshine Ordinance training requirements are consolidated into one training. Learn more about the consolidation.
4. Distribute Information to Designated Employees (by Monday, March 15 2021)
- FPPC Form 700 paper filings due by Thursday, April 1 2021.
- Wet-signature hard-copy required; no exceptions.
- Digital/e-signatures are not eligible.
5. Collect and Retain Completed Forms
- Assist filers with questions regarding filing requirements. For individual assistance request filers to contact the Ethics Commission.
- Collect and retain filings from the designated employees.
6. Submit Certification of Delivery
- Submit Certification of Delivery by Wednesday, March 15 2021 to the Ethics Commission to confirm that you have notified filers of their SEI-related filing obligations.
7. Submit Filing Officer Report (by Monday, April 12 2021)
- Submit a Filing Officer Report to the Ethics Commission to certify that your department has completed the filing requirements or provide contact information of designated filers who did not file by the April 1 2021 deadline.
Note: It is important to remind your filers that there is no provision in state law to extend the deadlines. Learn more about Late Filing and Enforcement.
Filing Officer Duties: Year-Round
Filing officers have the following departmental responsibilities to ensure that filers assuming office or leaving office meet the filing requirements.
Assuming Office Checklist
- Ensure that the Appointing Authority provides a Notice of Appointment / Reappointment to the Ethics Commission for E-file account setup (only for elected officials, board members, commissioners and department heads).
- Upon receipt of the Notice of Appointment / Reappointment, -the Ethics Commission will send you a Filer Electronic Account Set-Up eform via DocuSign to provided the filer’s non-personal contact information in DocuSign. This should be submitted expeditiously.
- Request filers to file FPPC Form 700 within 30 days of assuming office (in NetFile or hard copy depending on the filer).
- Request Form 700 electronic filers to complete Ethics and Sunshine Ordinance online training and electronically file Training Declaration Form to the Ethics Commission within 30 days of assuming office.
Leaving Office Checklist
- Ensure that the Appointing Authority provides a Notice of Resignation / Leaving Office to the Ethics Commission for a filer leaving office (only for elected officials, board members, commissioners and department heads).
- Request the filer to file FPPC Form 700 within 30 days of leaving office (in NetFile or hard copy depending on the filer).