Under San Francisco Campaign & Governmental Conduct Code Section 1.126(f)(2), a City department must notify the Ethics Commission if it receives a proposal for a contract that has a value of $100,000 or more in a fiscal year and that will require the approval of a City elective officer (or a board on which a City elective officer serves or a state agency on whose board the officer’s appointee serves) in order to be approved. This notice discloses the prospective parties to the contract, including any subcontractors listed as part of the proposal, and is due within thirty days of receipt of the proposal. This page contains information about this notice requirement, as well as the electronic form that must be used to comply with the requirement.
Separately, City Departments are also required to provide bidders and potential bidders with certain information during the bidding process. Learn more about these notice requirements.
Contract
For the purpose of this notice, a contract is any agreement or contract, including any amendment or modification to an agreement or contract, with the City and County of San Francisco, a state agency on whose board an appointee of a City elective officer serves, the San Francisco Unified School District, or the San Francisco Community College District for:
- the rendition of person services,
- the furnishing of any material, supplies or equipment,
- the sale or lease of any land or building,
- a grant, loan, or loan guarantee, or
- a development agreement.
Proposal
A proposal is a response to a request for proposals issued by the City, a response to a request for qualifications issued by the City, or a bid, quotation, or other offer submitted in response to an advertisement or solicitation for bids issued by the City. Proposals that are deemed non-responsive and are therefore disqualified from consideration by the City do not trigger the notification requirement.
City Elective Officer
The notice need only be filed if the contract will require the approval of a City elective officer or his or her appointee. A “City Elective Officer” is any of the following: Mayor, member of the Board of Supervisors, City Attorney, District Attorney, Treasurer, Sheriff, Assessor, Public Defender, member of the Board of Education of the San Francisco Unified School District, or member of the Governing Board of the San Francisco Community College District.
Board of a State Agency
The notice must be filed if the contract requires the approval of a state agency on whose board an appointee of a City elective officer serve. However, these state agencies are limited to only the following agencies: Health Authority, Housing Authority Commission, Industrial Development Authority Board, Parking Authority, Relocation Appeals Board, and Local Workforce Investment Board.
Who Must File
The department that has purchasing authority over the contract must file the Form SFEC-126f2 for any proposal that meets the criteria described above. Departments may designate any employee in the department to file Form SFEC-126f2 on the department’s behalf. It is also possible to have one employee initiate and complete the form and another employee sign and file the form; however, a single employee may act in both the initiator and signer role.
When to File
If the Form SFEC-126f2 is required, it must be filed with the Ethics Commission within thirty days of the department receiving the proposal.
Create and Manage Form 126f2 Filings
The Form SFEC-126f2 must be filed electronically through the City and County of San Francisco’s ServiceNow system.
Form 126f2 was previously submitted using DocuSign. Beginning January 12, 2026, filers must submit Form 126f2 through ServiceNow. Learn more about this transition.
Instructions on How to File
How to Create a New Filing
Instructions for completing a new Form SFEC-126f2: How to submit an original Form SFEC-126f2
How to File an Amendment
Instructions to amend a previously filed Form SFEC-126f2, where the Original was filed via DocuSign: How to submit an Amended Form SFEC-126f2 (Original was filed via DocuSign)
Instructions to amend a previously filed Form SFEC-126f2, where the Original was filed via ServiceNow: How to submit an Amended Form SFEC-126f2 (Original was filed via ServiceNow)