Lobbyists on Behalf of the City must file a “Quarterly Report of Lobbyist on Behalf of the City” each quarter in which they meet the qualifying threshold.
Filers must report the total payments received from the City during the reporting period in exchange for lobbyist services, a description of each local, state, regional or national legislative or administrative action supported or opposed, and the names of officials contacted for each action. Filers must also report expenses incurred or payments made during the reporting period in connection with lobbying activities. These payments are called “activity expenses.”
Each quarterly report must identify all financial expenditures by the lobbyist, the individual or entity to whom each expenditure was made, the date the expenditure was made, and specifically identify the local, State, regional or national legislative or administrative action the lobbyist supported or opposed in making the expenditure. The failure to file a quarterly report with the required disclosures is a violation of the Sunshine Ordinance.
The quarterly reporting periods and deadlines are as follows:
|Reporting Period||Filing Deadline|
|February 1 to April 30||May 15|
|May 1 to July 31||August 15|
|August 1 to October 31||November 15|
|November 1 to January 31||February 15|
Quarterly reports must be received by the Ethics Commission no later than 5:00 p.m. on the filing deadline. Whenever a filing deadline falls on a Saturday, Sunday, or City holiday, the filing deadline is the next business day. The quarterly report may be filed in person, by mail, or by email.
Filing Under Penalty of Perjury
Filers must verify, under penalty of perjury, the accuracy and completeness of the information required to be filed with the Ethics Commission.
Filing Amended Forms
If a filer submits a report to the Ethics Commission which contains an error or omission, the filer must amend the report. The Quarterly Report form includes a box which filers may check to indicate they are amending a form which has been filed previously. Filers should resubmit only those pages of the form which the filer is amending.