Ethics Commission
City and County of San Francisco

Contract Approval by City Elective Officers (excluding Board of Supervisors)

How to File

Form SFEC-126f4 must be filed electronically through the City and County of San Francisco’s DocuSign system, which may be initiated at the bottom of this page. The DocuSign filing process involves two key steps – completing the form and signing the form – which may involve between one to five participants. The form allows a City staff member to initiate and complete the form electronically, optionally route it to up to three additional staff assisting with the completion of the form, and then send it to an elected officer or board secretary or clerk for his/her signature. The person completing the form may need to obtain information about the contract from multiple internal and external parties, including the elected official/clerk of the board and support staff, contracting department, and contractor.

(Note: When completing the electronic form, select “Amended” from the drop down only to amend an original or previously amended 126f4. “Amended” should not be used to identify an amended or modified contract).

After the form is completed, an email will automatically be sent to the signer with instructions for his/her signature. The signer can then electronically sign the form in DocuSign by following the instructions in the email. An elected officer or board secretary or clerk may complete and sign the form without the assistance of a staff member by entering his/her information as both the person completing and signing the form.  This process will require the officer to enter DocuSign twice to complete each step.

When completing this form, if you run out of space to provide all the information that the form requires, you must submit a supplemental form that contains the remaining information. Be sure to use the same identifying information on the supplemental form so that the supplemental form may be connected to the original form. However, you do not need to disclose information, such as the names of listed subcontractors, that you already listed on the original form.

IMPORTANT ~ Grants that require Mayor’s approval, but not Board of Supervisors’, should be addressed and routed to Hank Heckel in lieu of the Mayor for approval.

Click the image below to preview a form illustrating the information required to be disclosed. (Please note that this form is for viewing purposes only and that the electronic link shown below must be used to file the required information.)

Please use the following electronic form to complete this disclosure requirement:

File SFEC Form 126f4 – Notification of Contract Approval Form (DO NOT USE this version if your contract requires approval by Board of Supervisors)

Note: This form allows up to five participants in the submission process. Only the person completing the form and the person signing the form (elected official or board secretary or clerk) are required parties. This form will be routed to each party in the order presented below.

Name and Email Address of Person Initiating SFEC Form 126f4 [Required]

A name and email address are required to verify the identity of the City staff person initiating the form. Note that this person will not be able to sign the form unless this person is also entered in the elected official or board secretary or clerk section.


Email address

Are there other individuals assisting with filling out this form?


Name and Email Address of City Elective Officer or Board Secretary or Clerk [Required]

A name and email address are required to verify the identity of the elected official or board secretary or clerk who will sign the completed form. A request for signature will route to this person after the filer and additional participants (if any) have completed work on the form.


Email address

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