If an organization seeks to become a party to a City contract by submitting a bid in response to an RFP or RFQ, the organization must notify its affiliates of the political contribution restrictions established by Campaign and Governmental Conduct Code section 1.126.
Affiliates of an organization are the organization’s directors, principle officers (including its chairperson, chief executive officer, chief financial officer, chief operating officer, or any similar position), individuals or entities holding a share of the organization of ten percent or greater, and any subcontractor listed on the organization’s bid for a City contract.
When to Notify Affiliates
The organization must notify its affiliates of the restrictions established by section 1.126 before submitting a bid in response to an RFP or RFQ.
The following notice is an example of how an organization can properly notify its affiliates of the restrictions contained in section 1.26: