City Departments are required to provide bidders and potential bidders with certain information during the bidding process.
Whenever a department seeks to enter into a contract that could have a value of $100,000 or more by issuing a Request for Proposal (RFP) or Request for Qualification (RFQ), the department must inform potential bidders of the following:
- Submission of a bid in response to the RFP or RFQ could subject the bidder to restrictions under Campaign and Governmental Conduct Code section 1.126, which prohibits City contractors, bidders, and their affiliates from making political contributions to certain City elective officers and candidates; and
- Before submitting a bid in response to the RFP or RFQ, bidders are required to notify their affiliates (all directors, principle officers, major shareholders, and listed subcontractors) of the political contribution restrictions set forth in Campaign and Governmental Conduct Code section 1.126.
Departments should also refer potential bidders to sfethics.org for more information.
Additionally, after a department enters into a contract that has a value of $100,000, the department must notify any party to the contract of the political contribution restrictions set forth in Campaign and Governmental Conduct Code section 1.126. The department must also notify each party of the term of the restriction, which runs until twelve months after the date on which the contract was approved. The department should specify the date on which the contract was approved.